Notes on HTAFC/Supporters Meeting 3rd December 2010
Minutes Of The Meeting Of The HTSA Committee, Held On Thursday 28Th October At Syngenta
Minutes of Meeting Held between HTAFC and HTSA Sept 2010
Minutes Of The Meeting Of The HTSA Committee, Held On Thursday, 2 Sept 2010, At The Eden Club
Minutes Of The Meeting Of The HTSA Committee, Held On Thursday 29Th July 2010 At Turnbridge WMC

Notes on HTAFC/Supporters Meeting 3rd December 2010

Radio Leeds

Some indication that pressure is beginning to pay - let’s keep it up. The Club is still waiting for a response to its request to know which matches are to be covered. (See below.)

Player

Confirmed that RL were supplying a feed for match-day commentary prior to change of coverage. Need to find an alternative when this is not available – hence need to know as above.
Outside of this issue, HTAFC confirmed that the Club’s offering was inferior to many others but also confirmed that this cannot change. Supporters should contact Football League Interactive’s General Manager (Kieron Kilbride - HYPERLINK "mailto:kkilbride@football-league.co.uk" kkilbride@football-league.co.uk) to voice their dissatisfaction.

Canalside

Approved by Syngenta membership – contracts likely to be concluded before end 2010. HTSA already holding meetings there, Patrons to follow suit? Jan 6? Food?

Lee Clark

HTSA meeting deferred to January but this might be problematical if it has to be a Tuesday (Plymouth game is now Jan 11). HTSA to suggest alternatives – Thursdays?

South Stand

HTAFC aware of DATM petition. Usual objections summarised. Very interested in James Fryer’s research on Premiership clubs and happy to set up a meeting. Also interested in suggestion that Supporters be represented on the Safety Advisory Panel, as happens elsewhere.

Memorabilia

HTAFC keen to progress this. Proposed that Dean Hoyle will buy the Billy Smith memorabilia from HTSA then loan it to HTAFC. In return, HTSA to contribute to funding for Statue project with a Steering Group to be set up, to include Supporter reps. This has to be referred to the membership for approval.

Pricing

HTAFC now committed to passing on any pricing promotions to Away fans as well as Home fans.

Heritage

Club umbrella for several projects but specific request for help in sourcing old replica kits that fans are willing to donate – about 30 collected so far. These will all be framed and displayed, probably at Canalside.

Minutes Of The Meeting Of The HTSA Committee, Held On Thursday 28Th October At Syngenta.

Present:

Steve King (SK), Andy Moseley (AM), Sally Peckett, Robert Pepper (RP), Jane Fowler (JF), Stuart Webster (SW), Sian Patrick (SiP)

Apologies For Absence:

Jon Shaw, Trev Whitehead, Marcus Garside, Gerald Bould

Young Terriers:

SW began the meeting by giving the committee a brief history of the Young Terriers (YT) who currently have about 30/40 members. They average about 3 away trips per season depending on the host club and the schemes they have in place. AM suggested a combined effort regarding coach travel to incorporate HTSA and the YT. Currently the YT use Stotts Travel to travel from the Barn to the Galpharm on match days at no charge which is an agreement that will be left in place. It was discussed that moving forward the HTSA would support the YT more ie advertising and marketing. JF suggested a schools promotion to attract more members to possibly include a parent/child incentive via leafleting. YT is no longer a priority for mascots on match days, clarification to be obtained by AM in the next meeting with the club.

Club:

The statue project that is being driven by the club was then discussed. HTSA will consult with the club at the next meeting how this is progressing and the club's intentions. Nothing to report on the shares issue at the moment. The date of the meeting with the club is to be arranged.

Supporters Meeting:

Lee Clark will be the guest of HTSA at the supporters meeting to be held at Syngenta on Tuesday 16th November. Fortunately there is now no clash with the Blue and White event, the only issue would be if there was to be an FA Cup replay with Cambridge. SK to contact Paul Ramsden to see if he will compère the evening. Raffle prizes are to be organised, AM to speak to Sean Jarvis to see if the club will donate some prizes.

Eden:

It was confirmed by AM that the club had parted terms with Eden. AM also informed the committee that Tony from Eden had made HTSA an offer of a joint venture involving giving HTSA a profit of their match day takings. Taking into account the feedback that had been received from fans who had been to the club and the fact it was closed last Saturday night, the committee decided against the idea.

Membership:

JF to be allowed access to the HTSA database in order to send out a renewal letter to members that have not renewed this season. SK will try to move the membership push forward too.

Travel:

The statement received from JAK for the outstanding invoices will be paid asap. Cambridge was discussed and after looking at the costs/amount of interest, it was decided HTSA wouldn't run a coach to this game or the Rotherham game. A message was to be put out on datm and facebook by SP and SiP to confirm this. Anyone that contacted SP about travel to these games would be given the Travel Club's details. SP informed the committee that the coach to Sheffield Weds was full and there were only a few places left on the Oldham coach. SP then informed the group of which trips she was unable to steward, BP offered to steward Dagenham and Redbridge and Hartlepool, SiP to ask Michael if he would come out of retirement and steward Southampton.

Website:

BP met with Andy Hobson from Fantastic Media who offered to re-design the website for no cost. AM then emailed him to say thank you, then received an email back to say they could no longer fulfill our requirements. BP then said he would put a request on datm for volunteers to help with the website as this is a major concern.

Any Other Business:

JS to try to set up the next meeting with the club, possible date of 5th November.

The next meeting will be held on Thursday 25th November, 7pm at Syngenta.

Minutes of Meeting Held between HTAFC and HTSA Sept 2010

Stadium Shares

HTAFC/KMC held Sept 9 with a progressive outcome. Expect further developments by mid-October.

HTSA has meetings with Jason McCartney on Sept 15 and Barry Sheerman on Sept 29 which could be informative.

YAA

Currently 75 Knights of Yorkshire signed up. New Club initiative planned for October.

Open Day

Still to be arranged – could be during Half Term, i.e., Oct 22-30. (HTAFC)

Stadium Exhibits

Now being progressed by HTAFC and HTSA. Looking for Lottery Funding.

Supporters Day

SJ keen to implement – will look at current plans for the season’s fixture. (Not discussed)

HTSA Meetings

HTAFC will co-operate on HTSA plans for a central meeting in November - needs to be progressed. (HTSA)

HTSA Stadium Posts

No progress re Stadium as yet – will not happen before Ralph Rimmer’ leaves on Oct 1.

HTSA Portacabin

Nor on this – power supply is an additional problem.

Syngenta

Significant progress made but still no substantive timescale.

Eden Club

Agreement in place with HTAFC (15% of takings). HTSA to encourage supporters to use on match days.

HTSA Database

HTSA agreed to email members to ask permission to pass on email addresses to HTAFC, solely to be added to the circulation list for the Club e-newsletter – to be done this weekend.

Volunteer Corps

No action yet – waiting for Alisdair Straughan. (Not discussed)

Electronic entry system

No problems in Fantastic Media stand and will be extended asap.

'Our Town' Membership scheme

Now announced. HTAFC looking for help in leaflet distribution at away matches. (HTSA)

HTAFC is also considering a points-based system for away ticketing priorities. (Not discussed)

Club Partnership

Principle endorsed by HTAFC. Needs practical examples, e.g., liaison on Away coach travel as per second Club coach to Orient, following cancellation of HTSA coach.

Patrons Club re-launch in place – now awaiting newsletter. (HTAFC)

Supporter Representation

HTAFC had been made aware of Parliamentary debate and interest in Arsenal’s launch of Fanshare. Useful exchange of views – more info needed.

Old Kits

HTAFC is planning to display as many old replica kit styles as possible and appealed for help (HTSA/Patrons)

Minutes Of The Meeting Of The HTSA Committee, Held On Thursday, 2 Sept 2010, At The Eden Club

1.	APOLOGIES FOR ABSENCE		ACTION
	Marcus Garside (MG), Gerald Bould
2.	HTSA This was the first meeting following the AGM of Aug 19, at which those present (plus Absentees) had been re-elected and so it was necessary to agree on new responsibilities. REP summarised HTSA as a Supporters Trust, affiliated both to Supporters Direct (http://www.supporters-direct.org/) and to the Football Supporters Federation (http://www.fsf.org.uk/) HTSA is constituted as an Industrial and Provident Society (http://tinyurl.com/3ypnud3), which has two major characteristics: democracy and accountability. REP then listed the required positions as Chair, Secretary and Treasurer with other possibilities being Vice-Chair, Travel, PR and Community. AM had indicated a willingness to be the new Chair and this was accepted unanimously. REP said he was willing to continue as Secretary and this, too, was accepted. He did, though, ask if there were any volunteers as Minutes Secretary and JS suggested that this could be rotated and that he would take the minutes of the next meeting. (Subsequently, Jane Fowler has volunteered to be the Minutes Secretary - hurray!) MG had offered to continue as Treasurer – unanimously accepted. There was then some discussion on whether or not we should have a Vice-Chair with TW pointing out that this could be viewed as a stepping stone to the Chair. SPe was willing to take this on and was unanimously accepted as Vice-Chair, in addition to her existing responsibilities as Travel co-ordinator. REP suggested that it was essential for someone to have responsibility for Membership. AM had already put forward some ideas and it was agreed that he and SK would work together to develop a benefits package and to promote this as much as possible. This would be expedited by AM having a log-in to the InTouch database, in addition to SPe, RP, REP and Andy Kilvington (for the Southern group). It was also agreed that we needed someone to act as Club Liaison and JS agreed to take this on, together with Community. Spa agreed to continue her responsibility for PR, with TW continuing to write the programme notes and REP continuing to write the weekly Examiner column. As a result of these new roles, RP would amend the website forwarding addresses as follows: Admin REP & RP Chair AM Club JS Community JS Info REP & RP Members REP & AM Payments REP PR Spa Travel SPe Treasurer MG		RP
3.	THE CLUB Sean Jarvis had confirmed Friday Sept 10 at 4pm for the next meeting with supporters’ reps. JS was not available but Spa and SPe said that they could attend.		REP Spa,SPe
	3.1	Stadium Shares Not discussed other than REP confirming that he had met Jason McCartney on Aug 24 and that JMcC had promised to report back on a meeting he was to have with the new CE of Kirklees.
	3.2	Supporters Day Nothing to report but it was suggested that we should check with the Club on arrangements for Bring a Buddy (not discussed but included for continuity)
	3.3	Fund Raising Not discussed
	3.4	Partnership Not discussed
	3.5	Supporters Bar This meeting was held in the newly-furnished Eden Club and had been preceded by a discussion with Tony Hodges, the new proprietor. He had outlined his plans to provide this as a meeting place for supporters on match-days and had reached an agreement with the Club, whereby 15% of proceeds would go to HTAFC. It was agreed to actively support this venue and to consider possible ways of working together with TH.	ALL
4.	MEMBERSHIP
	4.1	Membership There was a general discussion on how best to recruit new members, including Bob Farrell’s email input re a greater presence on match days. It was agreed that we needed to do this and to look for opportunities at Open Days etc - the items above (2.4) reflect this. There is still a significant number of HTSA leaflets to be handed out but it was agreed that it would be better to have two people working together to collect money and details. In order to make this workable with the number of people available, it was also agreed that we should target one stand at a time, starting with the pre-season match vs. Blackburn (July 21). SK volunteered for this. Not discussed – on the agenda for Sept 10
	4.2	North West – Nothing to report
	4.3	Halifax Area Aug 19 meeting not discussed
	4.4	Southern – Nothing to report.
5.	FINANCE
	5.1	No report to hand
6.	TRAVEL
	6.1	Now being co-ordinated by SPe with active support from AM. JAK (Keighley) is the new operator, working smoothly. Lessons to be learned from the Everton trip.	SPe
7.	PR / MEDIA
	7.1	Website – This was now up and running again with RP as the new webmaster.
8.	NEXT MEETING
	Subsequently agreed by email to be Thursday Sept 30 at the Eden Club		ALL

Minutes Of The Meeting Of The HTSA Committee, Held On Thursday 29Th July 2010 At Turnbridge WMC

APOLOGIES FOR ABSENCE

ACTION

Gerald Bould, Marcus Garside (MG), Andy Moseley (AM), Richard Poulain (RP)

THE CLUB

The next meetng ha been scheduled for tomorrow (July 30) at 4pm with MM and REP attending.

In addition to asking for any Club updates re 2.1 and 2.4, it was agreed to raise the question of available space in the programme (and other contributions) and to follow up on the email exchange re vuvuzuelas.

2.1

Stadium Shares REP reported that a meeting with Jason McCartney had been scheduled for 10am on Tuesday Aug 17

REP

MM?

2.2

Supporters Day Nothing to report but it was suggested that we should check with the Club on arrangements for Bring a Buddy (not discussed but included for continuity)

2.3

Fund Raising

The Club’s project of Knights of Yorkshire was now in full swing. MM & REP had signed up. MM’s t-shirts were already going well.

This would be publicised as widely as possible, together with any other HTSA members who had signed up.

HTSA’s contribution to the Development Association would come via this route.

A proposal had been received from Nick Towell for the HTSA to participate in a fund-raising scheme based on a pools-type coupon.

This had been discussed by email with nobody in favour and it was agreed to decline the proposal as being too risky for the potential return.

2.4

Partnership

In addition to the above items, it was agreed to raise the following topics at the June 2 meeting:

Details for a Club Open Day event and how HTSA would participate.

Possible re-siting of the portacabin.

Publicity posts within the stadium.

Segregation of Away fans after a match (as per Millwall)

Plans for Boothy and an August meeting in Calderdale.

It had been agreed by email to sponsor a player for 2010/11 and it was agreed that MM & SK would attend Monday’s function.

MM, REP

HTSA AGM

3.1

This has been arranged for 7:30pm on Thursday Aug 19 in Halifax at The Old Post Office, to be followed by an open Boothy night.

MM to present a short Annual Report and MG to report on the Accounts.

REP to circulate the finalised audited accounts for approval.

This needs as much publicity as possible, ideally with something in the Halifax Examiner. We should also ask Paul Ramsden if he is willing to participate.

3.2

REP reported that there were only two nominations to join the Board, i.e., Andy Moseley and Jon Shaw so this would not require an election but would require acceptance at the AGM.

MM was still undecided as to whether or not to continue as Chairman but would make a decision by Aug 19 at the latest.

MM,MG

REP

MEMBERSHIP

4.1

Membership

Match day activity would depend on the outcome of tomorrow’s Club meeting.

TW and JS suggested the use of A stands, both for this and outside the portacabin. Would these be available from the Club?

JS raised the general question as to what benefits could be provided to attract new and renewed membership. There was a general discussion on the viability of central meetings, possibly at the Turnbridge, and November 4 was suggested as this would not clash with other meetings. Needs further investigation.

ALL

4.2

North West – Nothing to report

4.3

Halifax Area Meeting fixed for Aug 19 as per 3.1

4.4

Southern – Nothing to report.

FINANCE

5.1

By email, MG had confirmed that the Reserve Account balance was £10,184 and the Current Account balance was £3,204 with £705 outstanding for Player Sponsorship, as previously agreed.

TRAVEL

6.1

SalP had now taken over primary responsibility and everything was under control.

Thanks to her and others (AM, SK and SP in particular), we now had new arrangements with JAK Travel in Keighley and a simplified pricing structure, which it was hoped would prove attractive.

There was further discussion on the need for other incentives, e.g., loyalty card, prize draw (as previously suggested by TW) and it was agreed to monitor the potential for these.

SalP reported that the bookings for Notts County had already passed the break-even point. OTOH, bookings for Carlisle were very low and it was agreed to cancel this. SK undertook to notify JAK and confirm that there would not be any penalty imposed.

PR / MEDIA

7.1

Website – MM reported that it had still not been possible to make any further progress with Andrew Firth and so it was agreed, with the new season only a week away, to ask RP if he was prepared to set up a new website unless Andrew Firth had been in touch with him before Friday, August 6th.

Time is of the essence and we need to be able to publicise the HTSA travel plans, meeting details (AGM, Calderdale etc.) - hence the need for some decisive action.

REP,RP

7.2

Club Website – TW had been in touch with David Sykes about the fact that the HTSA details were out of date. DS had confirmed that this section of the website was his responsibility and SK undertook to provide him with some timely info.

NEXT MEETING

Fixed for Thursday, Sept 2. Inter alia this would need to agree on any new responsibilities following the AGM.

ALL